Monthly Staff Rota and Staffing Record - Editable Excel Template

A clear, professional and fully editable Excel rota designed to help managers plan and record monthly staffing arrangements.

The template provides space for regular staff across the full month, with a separate optional agency cover section for use when required.

Includes

• Full 31-day monthly staff rota
• Staff name and role
• Daily shift recording
• Total monthly hours
• Sleep-in and waking-night recording
• Annual leave, sickness, training and rest-day codes
• Separate optional agency staff section
• Rota changes and cover record
• Monthly Manager Review and approval
• Simple user guidance
• Fully editable Excel format

Ideal for:

• Registered Managers
• Responsible Individuals
• Residential childcare providers

Digital Product

This is an instant digital download. No physical product will be posted.

CareDocs Direct templates are designed to support good recording and management practice. Providers remain responsible for ensuring documents are adapted to their individual service, policies and regulatory requirements.

Frequently Asked Questions

Is this rota suitable for Ofsted inspections?

Yes. The rota includes all the key staffing information inspectors expect to see, including shift patterns, sleep-in and waking-night recording, and manager sign-off — helping you evidence safe and compliant staffing arrangements.

Can I edit the template?

Absolutely. The rota is fully editable in Microsoft Excel, so you can add your own staff names, roles, shift codes, and dates to match your home's specific requirements.

What format will I receive?

You will receive a Microsoft Excel (.xlsx) file. After purchase, your download link will be available immediately — no waiting, no physical item posted.

Can I use this for agency staff as well as permanent staff?

Yes. The template includes a separate optional agency staff section, making it easy to record both permanent and agency cover in one place.

What if I need help after purchase?

If you have any questions about your download or the template, please contact us via the store and we'll be happy to help.